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Senior Marketing Coordinator
Company: Otak
Location: Portland, OR
Employment Type: Full Time
Date Posted: 07/18/2022
Expire Date: 11/18/2022
Job Categories: Advertising/Marketing/Public Relations, Construction, Mining and Trades, Healthcare, Practitioner and Technician, Human Resources, Information Technology, Insurance, Sales, Executive Management, Broadcasting/Communications, Quality Control, Research & Development, Medical, Nonprofit and Volunteer Services
Job Description
Senior Marketing Coordinator

It's an exciting time to be a part of the Otak team! We are growing and looking for great team members who what to grow with us. The business development and marketing team at Otak is the special mix of creative and competitive--We love to wow clients with creative proposals and win! You'll be part of a team that is respected and valued; and you'll feel good about the work you'll help us win.

Otak is currently seeking a Sr. Marketing Coordinator to join our marketing team. This position may be based out of Oregon, Washington or Colorado office locations. If you are out of the area and interested in relocating for this opportunity, relocation assistance may be provided!

The ideal candidate will be self-motivated, highly organized and have a passion for written and visual communication with experience in proposal creation and working knowledge use of InDesign and other graphic design resources. We foster an environment of professional growth, learning, and opportunity for advancement by pairing the marketing coordinator with the marketing manager and pursuit managers on all projects.

What you'll do:

  • Take the lead preparing proposals and SOQ's--kickoff to submittal, with direction from Marketing Manager and Pursuit Managers.
  • Write and edit resumes and project descriptions.
  • Identify, research and track project opportunities.
  • Coordinate and produce materials for events, conferences, and award submittals.
  • Attend and support G/NG, WinPlan and proposal review process.

What you bring:

  • Bachelor's degree in Marketing, Public Relations, Communications, or related field.
  • Minimum of three (3) years of experience in an Architecture/Engineering/Construction marketing team is highly desired.
  • Excellent writing, editing and proofreading skills.
  • Ability to manage multiple simultaneous deadlines.
  • Knowledge of proposal production and graphic design.
  • Proficient with InDesign, Photoshop, Adobe Acrobat, Word, Excel, Teams, and SharePoint.

Must be fully vaccinated for COVID-19 including 2 doses of a 2-dose series or 1 dose of a 1-dose series plus 14 days beyond the final dose prior to start date.


At our core, we believe that supporting our communities begins with supporting our employees. No matter what stage you're at in your career, we have a comprehensive total rewards program to enhance your quality of life, help support your family, and assist you in achieving your personal and professional goals. Otak employees enjoy competitive salaries; no-cost medical, dental, vision, life and disability insurance; a 401(k)-retirement match that is 100% vested immediately; Paid Time Off (PTO) accrual based on your industry experience rather than your seniority plus 9 paid holidays per year; a commuter allowance (based on your office location); support for your professional registration and/or certification fees; and much more!

Why work at Otak?

We're not just looking for skills and experience, having shared values is just as important! When you work at Otak, you aren't just joining a firm -- you're joining a community. We believe our best work happens in a culture of collaboration and inclusion, where the expertise of diverse individuals can thrive in a foundation of teamwork. The work environment we create is built on a simple concept: working on interesting projects with interesting people. However, we don't just believe in cultivating our own community; we're also committed to enriching the communities around us with smart, creative solutions. We know our employees make an investment in us, so we're committed to making an investment in them. Seasoned experts and young professionals work together to encourage personal growth and skill development at all experience levels. Plus, we're expanding -- and we're dedicated to developing an internal infrastructure with the strength and talent to support that growth.

What is it really like to work at Otak? Watch this short video: Our Why

Otak employees have a progressive mindset and sustainable community perspective. We encourage our staff to volunteer in their communities by giving them an option to earn extra vacation time for their volunteer hours. Otak combines the best of a small firm mentality with strong collaboration across disciplines with the plentiful opportunities to work on exciting projects offered by a growing firm. We also encourage life balance and foster a fun work environment. Our Northwest sensibilities are reflected in our commitment to sustainability and diversity. And believing that diversity fosters innovation and strengthens our skills, we embrace a culture of inclusion and equity in our company and in our communities.

Equal Opportunity

Otak is proud to be an Affirmative Action and Equal Opportunity Employer. The Equal Opportunity policy at Otak, Inc. provides a fair and equal employment opportunity for all employees and applicants regardless of race, color, religion, nation origin, gender, gender identity, sexual orientation, age, marital status, protected veteran status or disability or any other status(es) protected by law. Otak ensures nondiscrimination in all programs and activities in accordance with Title VII of the Civil Rights Act of 1964 and mandatory supplements to EEO (revisions).

At Otak, we recognize that inclusion is a practice and we are determined to lead our industry by embedding that practice into our work. Cultivating an inclusive workplace environment is ongoing and consistent work, requiring dedication and commitment from every member of the organization. This commitment is reflected in Otak's promise to significantly increase employee diversity, impact the communities in which we work, and establish ongoing relationships within these communities.

Otak's Vision for an Inclusive Environment includes the following:

  • We embrace diverse identities, and willingly engage across difference
  • All employees can experience the workplace safely and show up as their authentic selves
  • Fostering unique perspectives and an open exchange of ideas
  • Engaging one another with curiosity rather than judgment
  • Relationships are built on mutual trust, dignity, and respect

If you are a minority, veteran, person with a disability, or a member of the LGBTQA Community, we strongly encourage and welcome you to apply to any open position of interest. If you want to learn more about Otak, this position, or the company's commitment to diversity, equity, and inclusion, contact our Human Resources Department at GRPHumanResources@otak.com.

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