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Administrative Coordinator, Project on Democracy and Capitalism
Company: The Rector & Visitors of the University of Virginia
Location: Charlottesville, VA
Employment Type: Internship
Date Posted: 01/19/2023
Expire Date: 08/02/2023
Job Categories: Advertising/Marketing/Public Relations, Biotechnology and Pharmaceutical, Education, Healthcare, Practitioner and Technician, Human Resources, Information Technology, Sales, Collegiate Faculty, Staff, Administration, Broadcasting/Communications, Logistics, Medical, Entrepreneurship
Job Description
Administrative Coordinator, Project on Democracy and Capitalism

The University of Virginia’s Miller Center seeks an ADMINSTRATIVE COORDINATOR for its Project on Democracy and Capitalism to support the Project and its related programming. This position supports the Project Facilitator in managing the Project’s operational workflow, including tracking agendas and budgetary data, meeting preparation, travel organization, and management of student and project data. A considerable part of this role will be events support, including coordination of invitations, outreach, tracking event budgets, event preparation, and day-of event support. Project events include workshops, public events, webinars, student events, and conferences. Some work outside of normal business hours will occasionally be required to support events.


Primary responsibilities for this position include: 

  • Coordinating event logistics, including invitations and speaker outreach, travel, budget tracking, marketing, scheduling, and venue/vendor coordination. 
  • Coordinating scheduling within the Project and with partner organizations. 
  • Preparing agendas and documents for meetings. 
  • Coordinating travel for event speakers, workshop participants, and other project guests. 
  • Managing project email list, distributions, and internal communications.
  • Working closely with staff at the Miller Center and other partner organizations within the University of Virginia.
  • Other duties, as assigned.

Required Qualifications

  • High school diploma.
  • Six years of experience. Bachelor's degree may substitute for experience. Experience may include full-time employment and/or internships, externships, shadowing, volunteering, employment as a student worker, part-time or summer jobs, and similar activities in which skills that are relevant to the work of the position are developed.
  • Outstanding attention to detail and organizational skills.
  • Discretion and good judgment.
  • Strong interpersonal, written, and verbal communication skills.
  • Proficiency with MS Office 365 suite.
  • Ability to uphold the values of the Miller Center’s faculty and staff.

Preferred Qualifications

  • Proficiency with Zoom and Zoom webinar functions.
  • Experience supporting events or large meetings.
  • Interest in democracy, capitalism, and/or related topics.
  • Experience working in a university setting.

Organizational Background

Established in 1975 through a generous gift from entrepreneur and philanthropist Burkett Miller, the Miller Center is a nonpartisan affiliate of the University of Virginia that specializes in presidential scholarship, public policy, and political history. It strives to apply the lessons of history and civil discourse to the nation's most pressing contemporary governance challenges.

The Miller Center is a supportive community, grounded in diverse perspectives. Its faculty and staff value scholarly excellence, civil discourse, and respectful conduct.

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings and programs.

Additional Position Information

Currently, the Miller Center is a hybrid working environment due to Covid-19 protocols. Upon the University’s and the Miller Center’s reevaluation of return to Grounds, the Miller Center will become primarily an in-person working environment, with occasional opportunities to work from home.

This is a restricted position which extends through June 15, 2025. Renewal is possible, subject to performance, availability of funds, and need. This position will remain open until filled. For questions about the application process please contact Ashley Cochran, Senior Academic Recruiter, alc6dk@virginia.edu.

To Apply

Please apply through Workday, and search for R0042828. Complete an application online with the following documents:

  • Resume
  • Cover letter

All documents may be loaded into the resume submission field; multiple documents may be submitted into this one field.

**Applications that do not contain all required documents will not receive full consideration.**

References will be completed via UVA’s standardized process, Skill Survey. References will be requested during the final phase of the interview process.

The University will perform background checks on all new hires prior to employment. This position will require education verification.

COVID Vaccination Requirement and Guidelines

Please visit the UVA COVID-19 Job Requirements and Guidelines webpage prior to applying for current information regarding vaccination requirements and guidelines for employment at UVA.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person's perspectives and lived experiences.  We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

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