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Intermediate Administrative Assistant
Company: The Rector & Visitors of the University of Virginia
Location: Charlottesville, VA
Employment Type: Full Time
Date Posted: 01/19/2023
Expire Date: 05/17/2023
Job Categories: Administrative and Support Services, Biotechnology and Pharmaceutical, Education, Healthcare, Practitioner and Technician, Human Resources, Information Technology, Other / General, Collegiate Faculty, Staff, Administration, Medical
Job Description
Intermediate Administrative Assistant

The University of Virginia School of Medicine seeks an Intermediate Administrative Assistants to support the Department of Plastic Surgery.  The intermediate administrative assistant will perform clerical and administrative work to support the clinical department, and the providers within that department as assigned. The incumbent will work under the general direction of a supervisor and have a demonstrated capacity to work independently as well as the authority to make decisions based on standard operating procedures and policies, or per the guidance of leadership. The intermediate administrative assistant may have latitude to set procedures to accomplish work tasks.


  • Provide general, clerical coordination to support office operations.

  • Assist with arranging business travel, scheduling meetings, and supporting agenda management and expense tracking.

  • Review and answer correspondence, as well as screen callers and visitors, which may include confidential matters.

  • Maintain electronic files and produce reports.

  • Provide administrative support to providers within the department.

  • In addition to the above job responsibilities, other duties may be assigned.


  • High School Diploma with at least one year of related experience. Experience in medical office setting preferred.  Preference will be given to candidates who have worked with Physicians. 

  • Must have experience working Microsoft Office, including Excel.

  • Must have excellent verbal and written communication skills to communication with medical providers, staff, and patients.

  • Must be detailed-oriented with strong organizational skills and have the ability to manage multiple tasks in a busy clinic environment.

  • Experience working with EPIC is preferred.

  • Must have experience with managing calendars and coordinating appointments or surgeries.

**Must be able to attend clinic and meet in-person with patients and physicians.**

Physical Demands:
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

This position will remain open till filled.  This is a Non-Exempt level, benefited position.  This position is a restricted position and is dependent upon project need, availability of funding and performance. 

Anticipated Hiring Range:$17/hr. - $20/hr. commensurate with education and experience. Sign on bonus of $2000 for qualified candidates with a one year commitment.

The University will perform background checks on all new hires prior to employment. 

For questions about the position or the application process, please contact Ashley Cochran, Senior Recruiter at alc6dk@virginia.edu.

How to Apply:

Applications that do not contain all of the required documents will not receive full consideration, please note that multiple documents can be uploaded in the box.

Process for External Applicants:

Please apply through Workday, and search for R0043560. Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, and address).

Process for Internal UVA Applicants:

Please apply through your Workday Home page, search “Find Jobs,” and search for R0043560. Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, and address).

References will be completed via UVA’s standardized process Skill Survey.  A total of five references will be requested via Skill Survey during the final phase of the interview process.

For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/.

COVID Vaccination Requirement and Guidelines

Please visit the UVA COVID-19 Job Requirements and Guidelines webpage prior to applying for current information regarding vaccination requirements and guidelines for employment at UVA.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person's perspectives and lived experiences.  We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

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